Failed to send a fax (Microsoft Fax Service) template is used with Mail to Fax - Microsoft Fax function and E-mail Delivery Receipts Outgoing Routing Method (Microsoft Fax) when sending notifications of failed fax delivery to the sender's e-mail address or predefined e-mail address(es) respectively. To modify this template, select Failed to send a fax (Microsoft Fax Service) from the Select Template drop-down list. To use default template, check Use Default Template box.
E-mail Subject (Failed to send a fax)
Content of the e-mail.
Insert a variable
Use this button to insert a variable in the text box on the left. To insert a variable into the text, place the cursor in the desired location (or select text segment that you want to replace), press the button and then select a variable from the drop-down menu. Please note that each text box has its own Insert a variable button, which is located to the right of the text box.
Date and time formats
Select the locale (region and language) to specify how to display date and time values for the current template. An example of the formatting for the current selection is shown below under Example. This selection affects the display of date and time values defined by the following variables: %SubmissionTime%, %OriginalScheduledTime%, %StartTime%, %EndTime%. By default, the date and time is formatted in accordance with operating system settings.
Use default date and time formats that match Windows display language
Click this button to select date and time formats that match Windows display language (for the current user).
The following variables can be used with Failed to send a fax (Microsoft Fax Service) template (replaced by actual data):
- %RecipientFaxNumber%. The fax number of the recipient.
- %RecipientName%. The name of the recipient.
- %SenderEmail%. E-mail address associated with the sender. If the fax is generated by the Mail to Fax - Microsoft Fax function, this is the sender's e-mail address extracted from the e-mail message.
- %SenderName%. The name of the sender.
- %SenderFaxNumber%. Fax number associated with the sender.
- %SenderFaxID%. The transmitting station identifier (TSID) for the sender's device, specified in the Sender Information Settings. It is transmitted to the recipient when an outgoing fax is sent, and it may appear in the display of the recipient's fax machine. The TSID is transmitted at the top of each faxed page. The TSID usually consists of the sender's fax number and business name. Note that depending on the fax server settings, it may be different from the actually transmitted Fax ID, see also in the Configure Fax Station ID and Fax Headline chapter of this user manual. See also the description of %LocalFaxID% variable.
- %SenderCompany%. The company name associated with the sender. Usually displayed at the top of each faxed page (Fax Headline).
- %SenderDepartment%. The department name associated with the sender.
- %SenderTitle%. The title associated with the sender.
- %SenderOfficeLocation%. The office location of the sender.
- %SenderHomePhone%. The home telephone number associated with the sender.
- %SenderOfficePhone%. The office telephone number associated with the sender.
- %SenderAddress%. The street address associated with the sender. Usually includes the city, state, zip code (postal code) and country/region for the sender.
- %SenderBillingCode%. The billing code associated with the sender.
- %DocumentName%. If the fax is generated by the Mail to Fax - Microsoft Fax function, this is the original name of sender document including file extension. When sending multiple documents, they are separated by a semicolon. When sending a fax consisting only of a cover page, replaced with an empty string. When used with E-mail Delivery Receipts Outgoing Routing Method (Microsoft Fax) and sending a fax in the usual way (from the Windows Fax and Scan software), can be constantly replaced by the pointless string (e. g. 'Test Fax'), due to errors in the Microsoft Fax software.
- %HasCoverPage%. Indicates if the fax has a cover page.
- %Subject%. Contains the contents of the subject field on the cover page of the fax.
- %PagesTotal%. The total number of pages in the outbound fax job.
- %TiffSize%. The size, in kilobytes, of the Tagged Image File Format Class F (TIFF Class F) file associated with the outbound fax job.
- %RemoteFaxID%. The Called Subscriber ID (CSID) received from the fax recipient. The CSID usually consists of the recipient's fax number and business name.
- %LocalFaxID%. The transmitting station identifier (TSID) that was actually transmitted to the recipient. Depending on the fax server settings, it can be the same as %SenderFaxID%, or it is specified by the settings of the fax device that was used for fax transmission.
- %Priority%. Priority to use when sending the fax; for example, normal, low, or high priority.
- %SubmissionTime%. The time that the outbound fax job was submitted for processing.
- %OriginalScheduledTime%. The time that the fax job was originally scheduled for transmission.
- %StartTime%. The time that the fax outbound job began transmitting.
- %EndTime%. The time that the fax outbound job completed transmission.
- %Duration%. The duration of the fax transmission.
- %Retries%. The number of times that the fax service attempted to transmit an outgoing fax. The total number of possible retries depends on the limit set.
- %PagesTransferred%. The number of successfully sent fax pages.
- %DeviceName%. The name of the device on which the fax message was transmitting. Example: Fax Voip 14.4K TAPI Voice-Fax Modem #2.
- %Status%. Operation completion code. Example: NO_ANSWER.
- %StatusText%. Error description. Example: The receiving device did not answer the call.
- %FaxMessageID%. The unique identifier for the outbound fax job.
- %ComputerName%. The name of the computer where Fax Voip T.38 Modem installed.
The following variables are deprecated and supported only for compatibility with previous versions, do not use them in your new templates:
- %FaxNumber%. The fax number of the recipient. Instead, use %RecipientFaxNumber%.
- %EmailFrom%. E-mail address associated with the sender. Instead, use %SenderEmail%.
- %FaxHeader%. The text that is transmitted at the top of each faxed page. Instead, use %SenderCompany%.
- %OriginalFileName%. If the fax is generated by the Mail To Fax function, this is the original name of sender document including file extension. Instead, use %DocumentName%.
- %OriginalSheduledTime%. (typo in versions prior to Fax Voip 8.1.1) The time that the fax job was originally scheduled for transmission. Instead, use %OriginalScheduledTime%.